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The Media library is your organization’s shared store of images and videos. You upload a file once, give it a name and alt text, and then reuse it anywhere in the platform: website sections, content blocks, documents, and emails. Files live in Cloudinary (1Club’s file storage), so the library holds a record of each asset, its metadata, and where it came from, while Cloudinary serves the actual file.

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Overview

  • One shared library per organization. Every image or video is scoped to your organization and available to all admins who can access Marketing.
  • Upload images and videos. Drag a file into the upload dialog; it goes straight to Cloudinary and a media record is created for it.
  • Rich metadata. Each asset has a name, optional alt text (for accessibility and SEO), an optional caption, and a type (image or video).
  • Search and browse. Find assets by name or alt text, sort by date, and preview thumbnails in a grid.
  • Reuse everywhere. Pick from the library wherever an image field appears: website hero and gallery sections, content blocks, documents, and email templates.
  • Auto-registered assets. Images you set elsewhere in 1Club (club photos, plan images, area photos) are added to the library automatically, so everything lives in one place.
  • Clean deletes. Deleting a record also removes the underlying file from Cloudinary, individually or in bulk.

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Where media lives in the admin

Open Marketing > Media. The list view shows one row per asset with a thumbnail, name, alt text, type, and the date it was added. Use the search and column sort to find things; select multiple rows for bulk actions.

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Uploading media

  1. On Marketing > Media, click Add.
  2. In the dialog, click Upload and pick an image or video from your computer. The file uploads to Cloudinary and a preview appears.
  3. Fill in the metadata:
    • Name (required) - a human-friendly label used to find the asset later. Defaults to the file name if you leave it blank after uploading.
    • Alt text - a short description of the image. Used for accessibility and read by search engines; set it on anything that appears on your public website.
    • Caption - optional longer text some sections can display beneath the image.
  4. Save. The asset now appears in the library and is ready to use.
Uploads have size limits: 10 MB for images and 100 MB for videos. Only image and video files are accepted. The type (image or video) is detected automatically from the file.

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Editing an asset

Open the row actions and choose Edit to change an asset’s name, alt text, or caption. The underlying file and its URL do not change when you edit metadata, so anything already using the image keeps working. To replace the actual file, upload a new asset and re-point the sections that used the old one. Two other row actions help day to day:
  • Copy URL puts the asset’s direct Cloudinary URL on your clipboard. Use it when a field asks for an image URL rather than a library picker (for example, a custom script or an external tool).
  • Delete removes the record and the file from Cloudinary. This is permanent.

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Organizing and finding media

  • Search matches your query against both the name and the alt text, case-insensitive, with name matches ranked first. Naming files well (“padel-court-evening”, “reformer-studio-wide”) makes them findable months later.
  • Sort by date to surface your most recent uploads; the list defaults to newest first.
  • Alt text doubles as a keyword. Since search looks at alt text too, a descriptive alt text both improves accessibility and makes the asset easier to locate.

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Where media is used

The library feeds the rest of the platform:
  • Website sections. Image fields in the website builder (hero backgrounds, galleries, CTA images, club photos) open the media picker. Uploading from that picker also lands the file in this library.
  • Content and documents. Content items such as blocks and posts pull images from the library.
  • Emails. Email templates can reference library assets so campaigns stay on-brand.
  • Automatically registered images. When you save an image URL elsewhere in 1Club - a club cover photo, a plan image, an area photo - a media record is created for that URL if one does not exist yet. This keeps the library as the single inventory of every image your organization uses, even ones set from other screens.

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Worked examples

Padel club - hero and gallery. You photograph your courts at golden hour. Upload the four best shots, name them padel-court-01 through 04, and write alt text like “Outdoor padel court at sunset”. In the website builder, add a gallery-variant hero and pick these four; they render as a tiled gallery on the home page, and their alt text carries into the public site for SEO. Yoga studio - a short promo clip. You have a 40-second reformer class video. Upload it (under the 100 MB video limit); the library tags it as a video automatically. Reference it as the sole background of a background-variant hero so the class motion plays behind your headline. Videos must be the only item in a hero background, so do not mix the clip with still images in that section. Martial arts gym - reusing one logo everywhere. Upload your dojo crest once with a clear name (“bjj-crest-white”). Use Copy URL to drop it into an email header and pick the same asset from the media library for a website content block, so the mark stays identical across surfaces. Cleaning up after a rebrand. After new photography arrives, select all the old shots in the list and use the bulk Delete action. The records and their Cloudinary files are removed together, so you are not paying to store images no page references anymore.

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Tips & best practices

  • Write alt text on anything public. It is your accessibility baseline and it feeds both website SEO and the library’s own search.
  • Name files for search, not for storage. “reformer-studio-wide” beats “IMG_4821”. You will thank yourself when a section needs “that wide studio shot”.
  • Compress before uploading. Cloudinary can transform images, but starting from a reasonably sized file keeps you under the 10 MB limit and speeds up your pages.
  • Delete unused assets in bulk. After a redesign, prune the old set in one pass rather than one file at a time.
  • Prefer the library picker over pasted URLs in the website builder, so every image you use is tracked and reusable.

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Troubleshooting

  • Website - Website sections pull their images and videos from this library.
  • Content items - Blocks, posts, and documents that embed media.
  • Reviews - Another Marketing tab that shapes your public site.
  • Integrations - Where file storage (Cloudinary) is configured.