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Documentation Index

Fetch the complete documentation index at: https://docs.1club.ai/llms.txt

Use this file to discover all available pages before exploring further.

Settings > Users is where you control who can sign into the admin and what they can do once they’re in. Every organization user holds exactly one of five fixed roles. There is no custom-role builder - the role list is the same across every org.

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The roles

1Club ships with five canonical roles. Pick the one closest to what the person actually does day-to-day.
RoleTypical useWhat it can do
AdminOwner or main administratorFull access to every module (members, marketing, website, operations, billing, analytics, settings).
ManagerClub or department managerMembers and operations full management, marketing manage, analytics manage, inventory manage, billing read and create. No settings.
Front deskReceptionist or front-of-house staffMembers create and read, messaging full, operations create and read, billing read and create. No settings, no analytics beyond their own.
InstructorCoach or teacherManages only their own classes, bookings, and check-ins. Reads their own analytics and messages.
MemberEnd memberNo admin portal access. Uses the member portal and public apps.
The full permission matrix lives in Roles and permissions.

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Owner flag

Owner is a separate flag on the user, not a sixth role. An Admin can be marked as owner, and only owners can delete the organization. Setting Account owner in the invite dialog forces the role to Admin.

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The Users page

Open Settings > Users. The page is a single table of every organization user with these tabs at the top:
  • All - everyone in the organization.
  • Admin, Manager, Front desk, Instructor, Member - filtered by role.
Each tab shows a badge with the count. The search box filters by name or email and resets pagination. Each row shows the user’s name, role chip (with an Owner chip if applicable), status (Active, Invited, Pending invite, Expired), and join date.

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Inviting a user

Click Invite user in the top right. The dialog has two modes:
  • From a contact - pick someone who already exists in your contact list.
  • New person - enter first name, last name, and email.
Then choose a role from the five listed above. Tick Account owner if this person should be allowed to delete the organization (forces Admin). Submit, and 1Club sends an invitation email. The user appears in the table with status Invited until they accept. If you pick Instructor for someone who doesn’t yet have an instructor profile, the dialog walks you through creating one before the role is saved. This is so an instructor always has a profile to attach classes, bookings, and schedule slots to.

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Editing, resending, and removing

Click any active user row to open the edit dialog. You can change their role, toggle the owner flag, or (if they have an instructor profile) edit instructor-specific details. You can’t edit your own role from this page. From the row’s actions menu:
  • Resend invitation - available for users still in Invited or Pending invite state. Sends a fresh email.
  • Set password - admins can set a password directly for any other user instead of waiting for them to use the reset flow.
  • Delete invitation - cancels an unaccepted invite.
  • Remove user - removes an active user from the organization. The contact record (if any) stays; only the organization-user link is deleted.

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Statuses

  • Active - signed up and using the admin.
  • Invited - invitation sent, waiting for the user to accept.
  • Pending invite - the invitation hasn’t been sent yet (e.g. created from a contact without an email yet).
  • Expired - the invitation link expired. Use Resend invitation to send a new one.

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What changing a role does

Roles replace each other - there’s no permission delta or stacking. When you move someone from Front desk to Manager, their old permissions are dropped and the Manager set is applied wholesale. The owner flag is preserved across role changes (but the system still requires Admin if the owner flag is on). Existing sessions pick up the new role on their next request. There’s no “force sign-out” button - if you need someone out immediately, Remove user.