What are Profile Settings?
Profile settings let you manage your personal admin account information, including contact details, preferences, security settings, and account customization options. This is your personal space within the admin system.Key Features
Personal Information
- Name and contact details
- Profile photo and avatar
- Job title and department
- Contact information and preferences
- Account status and permissions
Account Preferences
- Language and timezone settings
- Notification preferences and frequency
- Dashboard customization and layout
- Theme and appearance options
- Default settings for various features
Security Settings
- Password management and updates
- Two-factor authentication setup
- Login history and security logs
- Session management and timeouts
- Account recovery options
Managing Personal Information
Basic Information
- Go to Settings → Profile
- Click Edit on personal information
- Update your details as needed
- Save changes to update your profile
- Verify information is correct
Profile Details
- Full Name - Your complete name
- Email Address - Primary contact email
- Phone Number - Contact phone number
- Job Title - Your position at the club
- Department - Which area you work in
Profile Photo
- Upload photo from your device
- Crop and adjust image as needed
- Set as avatar for your account
- Update photo anytime
- Remove photo if desired
Account Preferences
Language and Region
- Select language for the interface
- Choose timezone for your location
- Set date format preferences
- Select currency for displays
- Configure number formatting
Notification Settings
- Email notifications and frequency
- SMS alerts for urgent items
- Push notifications for mobile
- In-app messages and updates
- Digest emails for summaries
Dashboard Customization
- Choose widgets to display
- Arrange layout to your preference
- Set default views for each section
- Customize shortcuts and quick actions
- Save layouts for different roles
Security Management
Password Security
- Go to Security section in profile
- Click “Change Password”
- Enter current password for verification
- Create new password with strong criteria
- Confirm new password and save
Two-Factor Authentication
- Enable 2FA in security settings
- Scan QR code with authenticator app
- Enter verification code to confirm
- Save backup codes for recovery
- Test 2FA with login attempt
Login Security
- View login history and locations
- Monitor active sessions and devices
- Log out from other devices if needed
- Set session timeout preferences
- Enable security alerts for suspicious activity
Notification Preferences
Email Notifications
- System alerts and important updates
- Member activity and check-ins
- Billing notifications and payments
- Class schedules and changes
- Report summaries and analytics
SMS Alerts
- Urgent notifications requiring immediate attention
- Security alerts for account activity
- System downtime and maintenance
- Emergency notifications and alerts
- Critical errors and issues
In-App Notifications
- Real-time updates while using the system
- Task assignments and deadlines
- Member requests and inquiries
- System status and health updates
- Feature announcements and updates
Account Management
Account Status
- Active account with full access
- Suspended account with limited access
- Pending verification for new accounts
- Expired account requiring renewal
- Disabled account for security reasons
Permission Levels
- Super Admin with full system access
- Manager with most features available
- Staff with limited operational access
- Receptionist with basic member services
- Custom roles with specific permissions
Account Recovery
- Backup email for account recovery
- Security questions for verification
- Recovery codes for 2FA backup
- Contact information for support
- Account verification methods
Best Practices
Information Security
- Use strong passwords with mixed characters
- Enable two-factor authentication for extra security
- Keep contact information up to date
- Regularly review login history and activity
- Log out from shared or public computers
Profile Maintenance
- Update information when it changes
- Keep profile photo current and professional
- Review preferences periodically
- Test notification settings to ensure they work
- Backup important account information
Account Monitoring
- Check login history regularly for unusual activity
- Monitor active sessions and log out unused ones
- Review permission changes and access levels
- Report suspicious activity immediately
- Keep recovery information current
Troubleshooting
Common Issues
- Can’t update profile - Check required fields and permissions
- Photo not uploading - Verify file size and format
- Notifications not working - Check email settings and spam filters
- Password reset - Use account recovery options
- 2FA problems - Use backup codes or contact support
Account Problems
- Login issues - Check credentials and account status
- Permission errors - Verify role assignments and access levels
- Notification problems - Review settings and contact information
- Security concerns - Check login history and enable additional security
- Account locked - Contact administrator for assistance
Getting Started
- Complete your profile with accurate information
- Set up security features like 2FA
- Configure notifications to your preference
- Customize your dashboard for efficiency
- Review and update settings regularly