What are Organization Settings?
Organization settings control the overall configuration of your club management system, including your club’s information, branding, contact details, and system-wide preferences that apply to all users and members.Key Features
Club Information
- Club name and branding
- Contact information and addresses
- Business hours and operating schedule
- Location details and directions
- Legal information and registration
Branding and Appearance
- Logo and colors for the system
- Email templates and communications
- Website integration and customization
- Member portal branding
- Document templates and letterhead
System Configuration
- Default settings for new accounts
- Feature toggles and permissions
- Integration settings and APIs
- Backup and security configurations
- Performance and monitoring settings
Managing Club Information
Basic Information
- Go to Settings → Organization
- Click Edit on club information
- Update details as needed
- Save changes to apply updates
- Verify information is accurate
Club Details
- Club Name - Official business name
- Short Name - Abbreviated name for displays
- Description - Brief description of your club
- Website URL - Your club’s website
- Phone Number - Primary contact number
- Email Address - General contact email
Address Information
- Street Address - Physical location
- City, State, ZIP - Complete address
- Country - Location country
- Directions - How to find your club
- Parking Information - Available parking details
Business Hours and Schedule
Operating Hours
- Regular hours for each day of the week
- Holiday schedules and special hours
- Peak hours and busy times
- Staff schedules and availability
- Emergency hours and after-hours access
Class Schedules
- Default class times and durations
- Instructor availability windows
- Room booking schedules
- Equipment maintenance times
- Special event schedules
Member Access
- 24/7 access for certain memberships
- Restricted hours for different tiers
- Guest access policies and times
- Staff-only hours and maintenance
- Emergency access procedures
Branding and Customization
Logo and Visual Identity
- Upload logo for system displays
- Set brand colors and themes
- Choose fonts and typography
- Create favicon for browser tabs
- Design social media graphics
Email Branding
- Email templates with your branding
- Signature blocks for staff emails
- Newsletter templates and designs
- Notification styling and formatting
- Welcome email customization
Member Portal Branding
- Portal colors and themes
- Custom headers and footers
- Navigation styling and layout
- Dashboard customization options
- Mobile app branding elements
Contact and Communication
Contact Information
- Primary phone number for inquiries
- Email addresses for different departments
- Mailing address for correspondence
- Emergency contact information
- Social media links and handles
Communication Settings
- Default language for communications
- Time zone for scheduling and displays
- Date formats and number formatting
- Currency settings for billing
- Notification preferences and timing
Staff Contact Information
- Management team contact details
- Department heads and supervisors
- Emergency contacts and procedures
- Staff directory and extensions
- On-call schedules and rotations
System Configuration
Default Settings
- New member default settings
- Class capacity limits and rules
- Booking windows and policies
- Payment terms and conditions
- Cancellation policies and procedures
Feature Management
- Enable/disable system features
- Module permissions and access
- Integration settings and APIs
- Third-party service configurations
- Custom features and add-ons
Security Settings
- Password policies and requirements
- Session timeouts and security
- Access controls and restrictions
- Audit logging and monitoring
- Backup schedules and retention
Integration Settings
Payment Processing
- Stripe configuration and API keys
- Payment methods and currencies
- Billing cycles and schedules
- Refund policies and procedures
- Tax settings and calculations
Communication Services
- Email service configuration
- SMS provider settings
- Push notification services
- Social media integrations
- Marketing tools and platforms
Third-Party Integrations
- Fitness tracking devices and apps
- Calendar systems and scheduling
- Accounting software connections
- CRM systems and databases
- Analytics tools and reporting
Backup and Maintenance
Data Backup
- Automatic backups and schedules
- Backup storage locations and retention
- Recovery procedures and testing
- Data export options and formats
- Disaster recovery plans and procedures
System Maintenance
- Maintenance windows and schedules
- Update procedures and testing
- Performance monitoring and alerts
- Security updates and patches
- System health checks and reports
Monitoring and Alerts
- System performance monitoring
- Error tracking and logging
- Uptime monitoring and alerts
- Security monitoring and threats
- Capacity planning and scaling
Best Practices
Information Management
- Keep information current and accurate
- Regular updates to contact details
- Consistent branding across all touchpoints
- Clear communication of policies and procedures
- Documentation of all settings and changes
Security and Compliance
- Regular security reviews and updates
- Compliance monitoring with regulations
- Access control and permission management
- Data protection and privacy measures
- Incident response procedures and plans
System Optimization
- Regular performance reviews and optimization
- Capacity planning for growth and usage
- Integration testing and validation
- Backup testing and recovery procedures
- User feedback collection and implementation
Troubleshooting
Common Issues
- Settings not saving - Check permissions and required fields
- Branding not updating - Clear cache and refresh displays
- Integration problems - Verify API keys and configurations
- Backup failures - Check storage space and permissions
- Performance issues - Review system resources and usage
Configuration Problems
- Missing information - Complete all required fields
- Invalid settings - Check format and value requirements
- Permission errors - Verify user access and roles
- Integration errors - Test connections and credentials
- System errors - Check logs and contact support
Getting Started
- Complete basic club information and contact details
- Upload your logo and set brand colors
- Configure business hours and operating schedule
- Set up integrations for payment and communication
- Test all settings and verify they work correctly