Overview
- Every occurrence is a real row. A repeating class is not a rule evaluated when someone looks at the calendar - it is N separate classes, each with its own bookings, attendance, price, and check-ins.
- Three end conditions - Until date, After N times, or Never.
- A series with an end is created in full, the moment you save. All of it appears on the schedule immediately.
- A series with no end extends automatically, about eight weeks ahead at a time, because there is no end to create up to.
- A series can cover up to 520 occurrences - two years of a weekly slot, or a year of a twice-weekly one.
The three end conditions
Until date and After N times
These are the ones to reach for when you know how long something runs: a term of classes, a court held for a season, a coach’s contract through June. Both are created in full when you save. If you book a court every Tuesday until the end of the season, all of those Tuesdays show as occupied straight away, so the calendar answers “is this court free in four months?” correctly and conflicts surface while you are still planning.A series that ends on a date or after a set number of repeats is complete once
you save it. Nothing appears later and nothing needs to catch up.
Never
Use Never for something with no planned end - a standing weekly class you intend to run indefinitely, or a court blocked for a members’ social every week. Because there is no end to create up to, 1club keeps roughly the next eight weeks materialized and extends the series automatically every night. The schedule therefore shows about two months of an endless series at any time, and the horizon moves forward a day each day. If you need to see further ahead than that, use Until date with a date far enough out instead. The trade is that the series then genuinely ends on that date rather than running forever.The 520-occurrence limit
One series can hold at most 520 occurrences. In practice:
If the end date or repeat count you choose would exceed the limit, 1club refuses to create the series and tells you so, rather than quietly creating part of it. Choose an earlier end date, a lower repeat count, a less frequent pattern, or Never.
The limit exists because occurrences are real rows. A daily class “until 2040”
would be over five thousand classes, each with its own bookings and
attendance, created inside one request.
How far ahead a booking may reach
A repeating booking also has to fit the Max. ahead window on the booking policy that matches it - and because a bounded series is created in full, the window is measured against its last occurrence, not its first. A weekly court repeating for a year is refused at a gym that only lets members book 14 days out, even though the first session is next week. Staff with manage-level booking permission can override it with Book anyway; the override is recorded on the occurrences that actually fell outside the window. A series set to Never is exempt, since it has no last occurrence and is written a rolling eight weeks at a time. Classes are not affected: Max. ahead governs what members may book, not what you may schedule.Editing and deleting a series
Every edit and delete on a repeating item asks for a scope:- This instance - only the occurrence you opened. Move one week’s class to a different court without touching the other weeks.
- All future - this occurrence and every one after it. Past occurrences are never changed, so your history and attendance stay intact.
Where repeating schedules appear
Classes
Repeat a class daily, weekly by weekday, or monthly. Each occurrence carries
its own capacity, roster, and check-ins.
Bookings
Repeat an area or instructor booking. Each occurrence is priced and checked
for availability on its own date.
Instructor rotations
An assignment with an Effective until date generates the whole roster;
an Ongoing one uses the rolling eight-week window.
Tips & best practices
- Set a real end date for anything seasonal. A term, a season, or a contract has a last day. Using Until date puts the whole thing on the calendar at once, which is what makes court occupancy and conflict checks trustworthy months ahead.
- Reserve Never for genuinely open-ended things. It is the only option that shows a short horizon, so a season entered as Never looks two months long on the schedule.
- Check the last occurrence after you save. On a class, the Information card shows the recurrence summary; on a booking, the Bookings tab lists every sibling occurrence. Both are the fastest confirmation that the series is the length you meant.
- Move one week with This instance. A one-off court change or time shift does not need to touch the series.