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The Media library is your organization’s shared store of images and videos. You upload a file once, give it a name and alt text, and then reuse it anywhere in the platform: website sections, content blocks, documents, and emails. Files live in Cloudinary (1Club’s file storage), so the library holds a record of each asset, its metadata, and where it came from, while Cloudinary serves the actual file. The library is shared by every admin on your team who can access Marketing.

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When to use it

With every image in one place, you pick the same file from the library instead of re-uploading it for each page or email, and its alt text travels with it. Images you set on other screens land in the library too, so it stays the single inventory of what your gym uses. Typical uses:
  • Build a website gallery - a padel gym uploads its four best court photos with alt text and shows them as a tiled gallery hero on the home page.
  • Play a class clip behind your headline - a yoga studio uploads a 40-second reformer class video and uses it as a hero background.
  • Keep one logo identical everywhere - a martial-arts gym uploads its crest once and uses the same asset in an email header and a website content block.
  • Clean up after a rebrand - select the old photos and delete them in bulk, which removes their Cloudinary files too.
See Worked examples for the details of each.

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Where media lives in the admin

Open Marketing > Media. The list view shows one row per asset with a thumbnail, name, alt text, type, and the date it was added. Use the search and column sort to find things; select multiple rows for bulk actions.

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Uploading media

  1. On Marketing > Media, click Add.
  2. In the dialog, click Upload and pick an image or video from your computer. The file uploads to Cloudinary and a preview appears.
  3. Fill in the metadata:
    • Name (required) - a human-friendly label used to find the asset later. Defaults to the file name if you leave it blank after uploading.
    • Alt text - a short description of the image. Used for accessibility and read by search engines; set it on anything that appears on your public website.
    • Caption - optional longer text some sections can display beneath the image.
  4. Save. The asset now appears in the library and is ready to use.
Uploads have size limits: 10 MB for images and 100 MB for videos. Only image and video files are accepted. The type (image or video) is detected automatically from the file.

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Editing an asset

Open the row actions and choose Edit to change an asset’s name, alt text, or caption. The underlying file and its URL do not change when you edit metadata, so anything already using the image keeps working. To replace the actual file, upload a new asset and re-point the sections that used the old one. Two other row actions help day to day:
  • Copy URL puts the asset’s direct Cloudinary URL on your clipboard. Use it when a field asks for an image URL rather than a library picker (for example, a custom script or an external tool).
  • Delete removes the record and the file from Cloudinary. This is permanent.

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Organizing and finding media

  • Search matches your query against both the name and the alt text, case-insensitive, with name matches ranked first. Naming files well (“padel-court-evening”, “reformer-studio-wide”) makes them findable months later.
  • Sort by date to surface your most recent uploads; the list defaults to newest first.
  • Alt text doubles as a keyword. Since search looks at alt text too, a descriptive alt text both improves accessibility and makes the asset easier to locate.

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Where media is used

The library feeds the rest of the platform:
  • Website sections. Image fields in the website builder (hero backgrounds, galleries, CTA images, club photos) open the media picker. Uploading from that picker also lands the file in this library.
  • Content and documents. Content items such as blocks and posts, and the waivers under Settings > Bookings > Waivers, pull images from the library.
  • Emails. Email templates can reference library assets so your messages stay on-brand.
  • Automatically registered images. When you save an image URL elsewhere in 1Club - a club cover photo, a plan image, an area photo - a media record is created for that URL if one does not exist yet. This keeps the library as the single inventory of every image your organization uses, even ones set from other screens.

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Worked examples

Padel club - hero and gallery. You photograph your courts at golden hour. Upload the four best shots, name them padel-court-01 through 04, and write alt text like “Outdoor padel court at sunset”. In the website builder, add a gallery-variant hero and pick these four; they render as a tiled gallery on the home page, and their alt text carries into the public site for SEO. Yoga studio - a short promo clip. You have a 40-second reformer class video. Upload it (under the 100 MB video limit); the library tags it as a video automatically. Reference it as the sole background of a background-variant hero so the class motion plays behind your headline. Videos must be the only item in a hero background, so do not mix the clip with still images in that section. Martial arts gym - reusing one logo everywhere. Upload your dojo crest once with a clear name (“bjj-crest-white”). Use Copy URL to drop it into an email header and pick the same asset from the media library for a website content block, so the mark stays identical across surfaces. Cleaning up after a rebrand. After new photography arrives, select all the old shots in the list and use the bulk Delete action. The records and their Cloudinary files are removed together, so you are not paying to store images no page references anymore.

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Tips & best practices

  • Write alt text on anything public. It is your accessibility baseline and it feeds both website SEO and the library’s own search.
  • Name files for search, not for storage. “reformer-studio-wide” beats “IMG_4821”. You will thank yourself when a section needs “that wide studio shot”.
  • Compress before uploading. Cloudinary can transform images, but starting from a reasonably sized file keeps you under the 10 MB limit and speeds up your pages.
  • Delete unused assets in bulk. After a redesign, prune the old set in one pass rather than one file at a time.
  • Prefer the library picker over pasted URLs in the website builder, so every image you use is tracked and reusable.

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Troubleshooting

  • Website - Website sections pull their images and videos from this library.
  • Content - Posts, guides, FAQs, and blocks that embed media.
  • Reviews - Another Marketing tab that shapes your public site.
  • Integrations - Where file storage (Cloudinary) is configured.