> ## Documentation Index
> Fetch the complete documentation index at: https://docs.1club.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Instructor member roster

> The limited Members list instructors see in the admin - names and avatars of the members they teach, with membership status when you allow it, and no contact details.

The instructor roster is a read-only list of members for instructors who don't have the full **Members** section. It shows each member's first name, last initial, and avatar, and never their email, phone, date of birth, address, or tags. Instructors use it to put names to faces and, if you allow it, to see who has a live membership.

## When to use it

* **A new coach learning names** - a jiu-jitsu instructor checks the roster before their first evening class to recognise the regulars by face.
* **Checking a plan without the front desk** - a padel coach whose role can view memberships sees at a glance whose membership expires next week, without access to contact details or billing.
* **Keeping member data private** - a gym with freelance coaches lets them see who they teach, while emails and phone numbers stay with the desk.

## Who sees it

The roster appears in the sidebar as **Members** for a staff user who:

* has an instructor profile,
* works in the instructor view, meaning their access is limited to their own classes and bookings, and
* holds the **Member directory** permission.

Staff who can open the full **Members** section never see it, so nobody gets two **Members** entries. The default **Instructor** role holds **Member directory** at **Own** scope, so instructors see the roster out of the box.

The scope you grant under **Settings** > **Organization** > **Permissions** decides who is listed:

| Scope | Members listed |
| - | - |
| **Own** | Members the instructor teaches: anyone booked with them or attending a class they teach |
| **Organization** | Every member in your organization |

An instructor without the permission who opens the page sees "You don't have access to the member list."

## What the roster shows

The list opens at `/instructor/members`, 25 members per page. You can search it by first name.

* **Member** - avatar, first name, and last initial.
* **Membership**, **Status**, and **Renews / Expires** - each live membership's plan, its status, and **Renews** or **Expires** with a date, or **Ongoing**. A member without one shows **No active membership**.

The three membership columns appear only when the instructor's role can also view memberships (**Memberships** > **View** in the permissions editor). The default Instructor role can't, so out of the box the roster shows names only.

The roster is read-only. Rows don't open a profile and have no actions.

## Troubleshooting

| Symptom | Cause | Fix |
| - | - | - |
| An instructor has no **Members** item in the sidebar | They have no instructor profile, their role lacks **Member directory**, or they hold wider access and see the full **Members** section instead | Check their role under **Settings** > **Organization** > **Permissions** |
| The roster shows only a few members | The instructor holds **Member directory** at **Own** scope | Expected. Grant **Organization** scope to list every member |
| No membership columns | The role can't view memberships | Grant **Memberships** > **View** if instructors should see plans |

## Related

* [Roles and permissions](/reference/roles-permissions) - the Member directory and Memberships modules
* [Member list](/members/member-list) - the full Members section for front desk and managers
* [Member profile](/members/member-profiles) - the full record, which the roster does not open


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